Temporary accommodation

Here you can apply for temporary accommodation.

Safety is a top priority in the context of temporary accommodation. You, as the applicant, take responsibility for ensuring that the fire conditions during the overnight stay are in accordance with the following.

If you, as an association, institution or company, want to provide temporary accommodation in a room that is not already approved for accommodation, then you must take a decision on many laws and regulations. 

Where and for how long can temporary accommodation be arranged?

Temporary accommodation can only be announced in the following buildings:

• Teaching section
• Assembly rooms, sports halls, etc.
• Building section for citizens requiring care (typically daycare centers/kindergartens)

If temporary accommodation is included in the building's DKV plan (Operation, control and maintenance plan), it can be arranged in all use categories. In such cases, the DKV plan must be sent with the notification to the municipality.

In building sections approved for overnight accommodation, where people do not know the escape routes, but can help themselves out (use category 5, hotels and the like), temporary accommodation is permitted if this is stated in the DKV plan. Here, notification to the municipality about temporary accommodation in these building sections is not a requirement. However, it will still be appropriate.

If temporary accommodation is desired in, for example, office or warehouse premises, this requires a building permit or that it is incorporated into the building's operation, control and maintenance plan.

How do I notify Sønderborg Municipality of temporary accommodation?

You notify us by filling in the form, which you access via the button at the top of the page.

If there are a maximum of 50 overnight guests, you must notify Sønderborg Municipality of this no later than 2 weeks before the first overnight stay.

If there are more than 50 overnight guests, the municipality must be notified of this 4 weeks before the event. Emergency services Sønderborg may supervise temporary overnight stays, and the registration via the form is considered a notification in accordance with the provisions of the Emergency Response Act.

What should I send when I announce a temporary accommodation?

When you announce a temporary overnight stay, you must also send:

• Operating journal incl. fire prevention regulations
  The operating journal, which is attached to the notification, must first be checked off immediately before the overnight stay takes place. In the notification form, you can download a proposal for the content of an operational journal.
  See also an example of an operating journal here
   
• Occupancy plan/overview drawing (only if more than 50 stay overnight in one room)
• If there is a room in which more than 50 people spend the night, an occupancy plan must be drawn up, in which the following appears: 
  - Main goal of the room you want to stay in
  - Approx. the scale ratio in the drawing
  - The total number of beds
  - Free escape route passages, (which must be at least 1,3 meters)
  - The width of the exit doors
  - The area requirement per overnight is 2,5 meters x 0,75 meters, where luggage is taken into account
  - If the room does not have an ABA system (automatic fire alarm system), the location of the smoke alarm must be shown in the occupancy plan. If the room has an ABA system, the location of the alarm pressure/warning pressure must be marked on the layout plan.
  - Location of any awake night watch if there are more than 150 overnighters. We recommend that the night watchman is over 18 and carries a mobile phone and goes round every half hour.
  - Hanging place for the layout plan

See an example of a seating plan here.

What requirements apply in connection with temporary accommodation?

The rules for temporary accommodation are described in chapter 7 of the guide to chapter 5 of the Building Regulations, but the most important points are:

• Smoke alarms
  All bedrooms must be equipped with smoke alarm(s), either as an automatic warning system or as installed smoke alarms. From premises without direct access to the outdoors, smoke alarms must also be set up in associated escape routes. In large rooms, there must be no more than 10 meters between each smoke alarm and no more than 11 meters in height.
  When setting up several smoke alarms, these must be interconnected.
  An alternative to using a smoke alarm can be a fixed, awake guard in the accommodation itself. This could be, for example, in a sports hall. The guard must be able to notify everyone in the entire room, e.g. with a megaphone.
   
• Fire fighting equipment
  To ensure a safe overnight stay, fire extinguishing equipment must be available. For buildings without hose vents, there must be no more than 30 meters from any point in the accommodation to hand-held fire extinguishers.
  Fire extinguishing equipment is preferably set up by doors and exits. Fire-extinguishing equipment is always visible and easily accessible.
   
• Fire and evacuation instructions
  Fire and evacuation instructions must be posted in the accommodation or in the escape routes.
   
• Escape routes in rooms larger than 150 square meters
  From rooms that are larger than 150 square meters or used by more than 50 overnight guests, there must be at least two exit doors that lead to two independent escape routes all the way to the open ground. It is not sufficient to have two doors leading to the same escape route. The exit doors must be located in or immediately at opposite ends of the room.
  There must be a maximum of 30 meters to the nearest exit from the room.
   
• Escape routes in premises less than 150 square meters
  For rooms under 150 square meters there are three solutions for escape routes:
  1. Exit directly to the outdoors
  2. One escape route
  From the exit to the room, you must be able to walk in two directions. There must be a maximum of 30 meters from the overnight accommodation point to the exit, and there must be a rescue opening for every 10th person staying overnight.
  A rescue opening is a window or similar with a clear height of at least 0,6 meters and a clear width of at least 0,5 meters, and where the sum of the height and width is at least 1,5 meters. The lower edge of rescue openings must not be more than 2 meters above the ground outside and 1,2 meters above the floor inside. The escape hatch must be able to be operated easily and unhindered without the use of a key or tools.
  3. Furnished as premises over 150 sqm (i.e. 2 independent escape routes)
   
• Escape route passengers in rooms
  In rooms for temporary accommodation, there must be escape routes that lead from every sleeping place to the room's exit door. For rooms used by no more than 50 overnight guests, the escape route width must be 0,8 metres. For rooms with more than 50 overnight guests, the escape route width must be 1,3 metres.
   
• Accommodation above the ground floor
  Temporary accommodation on the floors above requires that there are two independent escape routes from accommodation. This means that there must be two completely separate escape route systems from the room. It is not sufficient to have two doors leading to the same escape route.
   
• Rooms with 10-50 overnight guests must be separated
  For rooms with up to and including 50 overnight guests, a sign indicating the maximum number of overnight guests must be hung up. For more than 50 overnight guests, there must be a visible occupancy plan.
   
• For overnight stays with more than 150 people, there must be a fixed, awake guard who must make the rounds.

Emergency services Sønderborg assesses on the basis of the application whether a fire inspection of the temporary accommodation should be carried out Executive order 2341.